Executive Assistant

Littleton, CO

Job description

Salary: $55 - $63k annually

Job Purpose:

Responsible for supporting 2-5 members of the Senior Leadership Team through schedule management, project management, meeting logistics, and independent problem-solving.

Goals and Objectives:

  • Enhance leader effectiveness by providing information and advanced level administrative support
  • Act as point of contact between senior leadership team members and internal/external customers
  • As an extension of the AllHealth Network Leadership Team, represent the agency to the community in a professional manner.

Reporting Relationships:

Title of position to whom this job reports:

  • VP Clinical Outpatient Services (primary)
  • Executive Director of Substance Use Services
  • Executive Director of Acute Care Services
  • Medical Director of Acute Care Services

Duties and Responsibilities:

  • Provide administrative support for 2-5 Senior Leadership Team members, including but not limited to scheduling, managing routine correspondence, generating reports and presentations, screening phone calls, and compiling other documents
  • Provide support through research, data analysis and project management
  • Complete monthly provider schedules and adjustments for staff at the acute care leadership team, including coordination with LOCUMS and assistance with timecards.
  • Record and distribute accurate and timely minutes for meetings
  • Assist Senior Leaders with coordination of external meetings, business activities, and events
  • Coordinate training and travel arrangements and monitoring individual department training expenditures to budget
  • Coordinate on-Boarding activities of new leaders and staff as indicated
  • Order supplies, equipment and coordinate staff appreciation events
  • Maintain and protect operations by keeping information confidential
  • Contribute to team efforts by working across departments and with other executive assistants to accomplish tasks or projects
  • Complete all required paperwork accurately, legibly, and within established timelines
  • Complete special projects as requested
  • Follow all AllHealth Network policies and procedures
  • Complete all required trainings as listed in Relias Learning (both online training and face-to-face training) within required timelines
  • Perform other duties as required within the scope of the position and the experience, education and ability of the employee.

Key Technical Skills and Knowledge:

  • Associates degree required. Bachelors degree preferred
  • Minimum of 3 years of experience providing executive administrative support. Healthcare or nonprofit experience preferred
  • Excellent computer skills including advanced proficiency in MS Office (Excel, Word, PowerPoint, Lync, Visio, Outlook) and set-up of audio-visual and teleconference equipment. Typing speed at least 70 wpm. Exceptional organizational skills required
  • Ability to work in a fast-paced environment with competing priorities, and to proactively anticipate needs of senior leaders
  • Strong verbal and written communication skills required, along with excellent customer service
  • Ability to work independently with a high degree of accuracy and minimal supervision.
  • Involves some travel between AllHealth Network locations for meetings/events and for work-related errands; use of personal vehicle is required